Job: Director, Accounts Payable

Jobing Description

Advertised Summary Job Description Reporting to the Executive Director, AP, the Director shares responsibility for the payables operation, compliance management and customer service support for the University, consisting of approximately 500,000 annual payments; directly responsible for the following core operations: Payment Controls and Operations, Voucher Audit and Review, Tax Preparation and Filing. Payment Controls and Operations: responsible for the day-to-day supervision of staff performing varied AP Operations functions including foreign and domestic wire transfer tasks; check/wire ACH voids/stop payments and payment reissues; general ledger account reconciliations and period end closings, AP aging reports and monitoring of open travel advances and associated reconciliation activities. Coordinates, analyzes and refines procedures between all areas within Procurement, as well as other offices responsible for tax compliance; establishes and analyzes performance metrics including Key Performance Indicators (KPI's) and customer and employee feedback; identifies, plans, and implements improvements to policies and processes; plans and executes communication/training strategies for customers and employees; supervises staff including monitoring workflows, employee productivity and customer service, performance and recognition actions; interprets University policies and procedures. Leads or participates in special projects affecting AP policies or processes; responds to customer inquiries and requests; manages the maintenance of the bank accounts payable inventory (check stock); works closely with other functional areas, as well as external vendors, to ensure transactions and procedures are in accordance with University policy; brainstorms process revisions with schools & departments, tracks implementation of committed actions; designs & documents internal control procedures surrounding all related operations. Voucher Audit & Review: provides oversight and direction to the Manager, Voucher Audit & Review to ensure timely, compliant and efficient transaction processing; manages policy adjudication on issues escalated by the Manager. Works with operational managers and AP staff to ensure core transactions occur on a daily/weekly/ monthly basis at determined service levels, while also ensuring policy compliance and efficient use of staffing resources. Tax Preparation and Filing: supports the University's tax compliance as it relates to AP; reviews and validates the Manager's data; partners with Manager for 1099 and 1042 filing with the IRS. Operational, Compliance, and Customer Service Initiatives: assists the Executive Director by establishing and analyzing performance metrics and customer and staff feedback; identifies, plans and implements improvements to AP policies and processes; determines, develops and implements improvement opportunities with regard to service, compliance and total cost of transactions; ensures that the systems supporting AP transactions reflect accepted and best practices with regard to AP processes; prepares, monitors and reports on department metrics, including adherence to established KPI's, as well as the identification and implementation of additional KPI's, as necessary; manages and tracks personnel budget, including overtime and temporary staffing expenses; manages hiring, performance, training and recognition actions for the team. Responsible for an immediate staff of five and broader team of 17. Assists the Executive Director in the implementation of operational and customer service initiatives; responsible for updating and implementing new systems and work flows and in documenting internal controls and procedures both globally and domestically; assists in the development of policies and procedures for the University with a strong emphasis on international projects. Performs other related duties and special projects, as assigned.