FEED Foundation

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Executive Assistant

at FEED Foundation

Posted: 8/9/2019
Job Status: Full Time
Job Reference #: aEi6pAwIjZ
Keywords: office

Job Description

Executive Assistant

This position will be responsible for maintaining and managing FEED office responsibilities, ensuring that the office functions smoothly and efficiently within the day-to-day operations.  This position will report directly to the Vice President, General Manager, but will work closely with each member of the team on special projects as assigned.

 

Responsibilities:

  • Management of office responsibilities including answering phones, ordering supplies, organizing messenger services, managing mail services and distribution, greeting guests, and coordinating day-to-day office matters
  • Performance of administrative tasks including maintenance of organizational spreadsheets, coordination of travel arrangements, expense reconciliation, bill payments, and drafting emails
  • General administrative support for executive team as needed
  • Creation and preparation of deck presentations for high-level board meetings and business development opportunities.
  • Execution of HR operations, including coordinating team functions, management of team communications, new employee set up and onboarding, and payroll administration
  • Assist with scheduling meetings and coordinating schedules as needed
  • Act as the main representative of FEED for external parties
  • Special projects as assigned

 

Requirements:

  • College graduate with 1-2 years of experience in a similar role
  • Excellent writing and communication skills
  • Proactive, exceptionally organized, and detail-oriented
  • Proficient in Microsoft Office
  • Thrives when she/he is working on multiple projects with quick deadlines, and doesn’t require a lot of structure
  • Has tons of creative and positive energy to contribute to the team culture