JLL (Jones Lang LaSalle)

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Executive Assistant in New York, NY at JLL

at JLL (Jones Lang LaSalle)

Posted: 7/27/2019
Job Status: Full Time
Job Reference #: J3R54T5W990VBG6M7CB
Keywords: office

Job Description

Job Description

Performs administrative duties for executive management and enhances executive's effectiveness by providing information management support; representing the executive to others. Responsibilities may include screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data and customer relations. Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters may be required.

  • Provide calendar management and arrange travel for Executive level employees, comprised of people managers or business line senior leaders.
  • Highlight calendar conflicts, with recommended resolutions.
  • Maintain files for Executive to ensure efficient organization and ease of access. 
  • Create documents for review and input by others.  Proof read for accuracy and format and makes recommended changes.
  • Process expense reports of Executive consistent with Firm policy, allocating costs as appropriate.
  • Maintain log of supplies and equipment needs, to facilitate efficient supply ordering and usage.

Minimum Requirements

  • 5- 10 years direct experience
  • High school education required.  Associate or Bachelor's degree preferred.
  • Must have expert level of Microsoft office including PowerPoint.
  • Professional Demeanor
  • Ability to handle multiple stakeholders and deadlines
  • Experience in corporate culture and professional demeanor.

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